Winter Clubs Fair

Winter Clubs Fair

Winter Clubs Fair 2020

When: January 13, 14, and 15, 2020, 10 AM - 4 PM each day

Where: Main Floor, Students' Union Building

Who: You!!!

The year isn't over, it's just begun! And there are so many ways to get involved on campus. Visit Winter Clubs Fair to meet with and learn more about student groups and how you can join them, to meet friends, grow skills, and gain unique experiences outside of the classroom. Meet Clubs, Win Prizes!

Walk through clubs fair and chat with different student groups for a chance to win big!


  1. Wander through Clubs Fair and speak to different student groups
  2. Each group will hand you a different coloured card
  3. Collect one of each colour (five in total)
  4. Bring all five cards to the Student Group Services booth
  5. Your name will be entered into our daily draws and grand prize!

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For Student Groups and Clubs: Want to be at Winter Clubs Fair?

Clubs Fair signup for student groups only is now available on the UASU Events Network, by clicking here.

Please note that you can only sign up on behalf of one student group per CCID; if you are an executive member of multiple student groups, team up with your executive team to claim all of your groups' desired shifts.

Each day will have 2 shifts: 10 AM - 12:50 PM and 1 PM - 4 PM. There will be no limit on the total number of shifts for each group that signs up.

There will be no up-front cost for student groups to claim tables at Winter Clubs Fair; any registrants who no-show will be charged $20 per missed shift.

Not a student group, but want to be at Winter Clubs Fair? Please email Student Group Services directly at

Walk Up Shifts

All registered student groups can pick up additional Clubs Fair shifts through our "Walk-up" process.


30 minutes after the start of each shift at Fall Clubs Fair, any unoccupied tables will be given to student groups waiting for a place at the fair on a first-come, first served basis.

Walk-up Shifts will become available at the Student Group Services Sign-in Table at:

  • 10:30 AM for morning shifts ending at 12:50 PM
  • 1:30 PM for afternoon shifts ending at 4 PM


  • Student groups are permitted one table per shift.
  • If your student group is Frozen, your group will be permitted to table at Clubs Fair, by claiming a "walk-up" spot only.
  • Full-day table shifts will not be guaranteed for walk-ups.

Clubs Fair Operating Policy

The Clubs Fair Operating Policy is now available for download! Be sure to read through and understand these document before your shifts at Winter Clubs Fair.

Clubs Fair Operating Policy

Clubs Fair Contract

Winter Clubs Fair FAQ

Does my student group have to pay to table at Clubs Fair?
We are delighted to report that this year, Winter Clubs Fair's costs have been covered, and we will not be charging a deposit nor a booking fee in advance. However, as will be stated in the Winter Clubs Fair Contract, student groups may be fined if they "no-show" for a booking without due notice.

Does my student group need to submit a contract?
Yes! When your student group checks in for their first shift during Winter Club's Fair, we will have a copy of the contract for representatives to sign. The contract must be signed before the start of your shift and you can read it beforehand, right here: Club Fair Contract

What does my student group receive at our table?
We will provide a table space, on which you can perch your display materials, sign up sheets, and giveaway items. If you wish to SELL any items, or request a chair for your recruiters, please let us know no later than January 6th 2020. Chairs are provided as needed for a valid reason such as an injury or other health-related concerns (it's easier to engage students if you're standing near your table, anyway!).

Will tables be assigned in advance? How will I know where my group's table is at the Fair?
The tables are randomly assigned and will change from shift to shift. Make sure you (and the other members of your group that will be recruiting) come to check in with SGS Staff at the start of your time slot on each day of Clubs Fair.

Other Information:
Clubs who are giving away or selling unapproved items during Clubs Fair can be fined if they have not requested approval by the deadline, and received approval before selling the items at Clubs Fair. Requests can be sent to

If you have any other questions, please email us at

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09:00am - 5:00pm
Monday to Friday


Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW
Edmonton, AB
T6G 2J7