Fall Clubs Fair
Each year, Fall Clubs Fair takes place over on the Main Quad during Week of Welcome! Join us in the WoW Village to find games, the Beer Gardens, and of course, Student Group Recruitment Headquarters for the start of the school year!
Sign up for Fall Clubs fair 2019, now until August 16 2019!
Fall Clubs Fair will take place on the Main Quad from September 2 - 6 2019!
Earlybird Pricing is available until July 19 2019!
- Half-day shift (morning or afternoon): $15
- Full day shift: $25
Regular Pricing (after July 19)
- Half-day shift (morning or afternoon): $17.50
- Full day shift: $30
To sign up for Fall Clubs Fair:
- Fill out a form on the UASU Events Network (CCID required).
- Complete the Clubs Fair Info Session on eClass.
- Complete a Clubs Fair Contract on BearsDen.
Walk-up shifts will be made available whenever possible at Fall Clubs Fair. The availability of walk-up shifts is dependent on whether clubs who have registered in advance show up for their shifts on time.
We cannot guarantee that there will be shifts, but clubs hoping to get walk-up shifts can come 30 minutes after the start of each shift: 10:30 AM for morning shifts ending at 1:20 PM; 2:00 PM for afternoon shifts ending at 5:00 PM.
Walk-up shifts will be $20 per shift. Walk-ups can only claim one shift at a time (ie. no full-day walk-ups).
SGS does not guarantee the availability of walk-up shifts.
*New: SGS and the UASU Events Team are providing student groups exclusive use of the first ever Fall Clubs Fair Stage!
Draw students to your club by not just telling them what you do, but showing them! This feature for Fall Clubs Fair 2019 will be free of charge, and exclusively available to student groups to use.
During Week of Welcome, showcase your club on stage for up to 30 minutes at a time! For more info, visit our Stage Performance and Demonstration Application form on BearsDen.
This option is available to all registered student groups, regardless of whether the student group is signed up for a tabling shift at Clubs Fair. To accommodate staffing needs, we will not accept walk-ups for the stage. Applications for a stage performance/demonstration are due by August 26 2019.
For other special requests, such as sponsorship ads, accessibility needs, and more, fill out our Special Requests Form on BearsDen. Special requests are due by August 26 2019.
Non-student groups interested in getting involved with Fall Clubs Fair are encouraged to contact the following:
- University departments can contact firstname.lastname@example.org to get a table spot at Clubs Fair.
- Organizations external to the university can contact email@example.com to get a table spot at Clubs Fair.
Clubs Fair Operating Policy
The Clubs Fair Operating Policy is now available for download! Please be sure to take some time to read through and understand this document before coming to the information sessions.
Clubs Fair FAQ
What is Earlybird pricing?
If you sign up for Fall Clubs Fair tabling shifts before July 19, 2019 each shift will be $15 and $25 for a full day. If you sign up for tables between July 20 and August 16, it will cost $17.50 for each shift and $30 for a full day.
Why do we have to pay for a tabling spot?
Fees for Clubs Fair help to cover the cost of equipment rental -- the tents that keep the weather at bay, the tables for group displays, and all of that! The actual cost of these rentals is highly subsidized already, so we just need the little extra from groups to ensure we can have the best event possible! This also ensures that groups will show up to the event: we can't have Clubs Fair without clubs!
Help! I don't know if my sign up went through. How can I check that you received it?
If you would like to check on your order status, please contact us at firstname.lastname@example.org.
How can I pay for my shift?
You have two options: either pay with a credit card during your order, or select "cheque" on the sign up form to pay with a student group cheque in person. Please note that we will not accept personal cheques. Student group bank accounts must have dual signing authority, so student group cheques with only one signature will also not be accepted.
When should I start thinking about Clubs Fair?
There is still plenty of time before Fall Clubs Fair so it's fine if you don't know what you're doing for it yet. Early bird registration will be opening soon, once all the final details are ironed out so as long as you're checking your email for the SGS Newsletter you can just sit back and relax.
How much does it cost for a spot at Clubs Fair? If you sign up for Fall Clubs Fair tabling shifts during our Earlybird pricing, each shift will be $15 and $25 for a full day. If you sign up for tables after Earlybird pricing closes, it will cost $17.50 for each shift and $30 for a full day.
Will tables be assigned in advance? How will I know where my group's table is at the Fair?
The map for Clubs Fair will be confirmed in the last week of August, internally. We will have the finalized lists available at Clubs Fair check-in each day, and will not be announced in advance. Make sure you (and the other members of your group that will be recruiting) come to check in with SGS Staff at the start of your time slot on each day of Clubs Fair.
Still have questions? Send them our way at email@example.com!
Please Note: Student Group Services will have limited ability to respond to email and phone calls during Week of Welcome. Please be patient and we will do our best to get back to you within 2 business days.
09:00am - 5:00pm
Monday to Friday
Student Group Services Office
0-81 Student Life Central
Students' Union Building
University of Alberta
8900 - 114 Street NW