What is an Event?

Event Planning: what is an event?

According to the UAPPOL Student Groups Procedure, all events organized or planned by a student group must be submitted for approval to the Office of the Dean of Students via BearsDen. All events are reviewed by the Student Event Risk Management Coordinator.

An event is anything that involves alcohol, physical activity, travel, your student group resources, or is advertised under your student group's name. Things like:

  • Conferences
  • Ski Trips
  • Movie Nights
  • Bar Nights
  • Bake Sales and BBQs
  • Fundraisers
  • ... Basically, anything that isn't just a regular meeting for members of your group and/or the public!

Is your group planning to host a movie screening? Check out the guidelines from the University of Alberta Copyright Office, and contact copyright@ualberta.ca if you have any additional questions!

Start early to allow yourself time for the challenges and roadblocks that every event planner inevitably encounters. Click here to read some guidelines and steps you should take when planning any event to minimize those hiccups, as well as information on the BearsDen submission process.

All events, once you have the details decided, need to be submitted for approval a minimum of 15 full business days prior to your event. You must receive approval or conditional approval from the SERM Coordinator prior to advertising. If you have any questions, email Chelsea Livingstone, the SERM Coordinator at sgevents@ualberta.ca.

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