How To Register

Re-Registration 2012

Registration for new groups for the 2011-2012 year will be CLOSED as of April 1, 2012. New groups can register for 2012-2013 starting on May 1. If you have any questions or concerns, please email us at clubs@su.ualberta.ca and we'll do our best to help you.

If your group was registered for the 2011-2012 year, check your BearsDen account starting NOW for the Re-Registration option. This option will be available to you until September 30 (but your registration status expires on April 30, so be aware of any deadlines in the meantime). To see a basic tip sheet for re-registration, including instructions and simple FAQs, click here!

Re-Registration is all completed through your group's BearsDen profile page, and you will need to be a listed executive member on that page in order to access the form. Contact us with any problems or inquiries! Registration

Visit BearsDen here to register your group!

Registering as a student group offers a multitude of benefits, including: coverage from University and/or Students’ Union insurance, access to grants, Alcohol Awareness seminars, free or discounted booking of space on campus, office/locker/mailbox rental, professional development seminars, and more.

Knowing your responsibilities as a registered student group is important. Make sure you read all the information on our Registration pages carefully, and contact SGS at clubs@su.ualberta.ca if you have any questions!

Registration Steps

1. Requirements

• Review all the registration and membership requirements for creating a student group. All relevant policies are linked on our Requirements page, and if you have any questions just send us an email!

2. Online Form

Log on to BearsDen with your personal CCID to access the group registration page! Click on "Registrations" and then on "Register a New Organization" to get the process started.

• Every group needs to fill out this online form to register. You can start the form, save it, and go back once you’ve rustled up all the information you need. (The form will not be submitted to SGS, and we will not look at it, until you’ve completed it and clicked the submit button!) Check out our BearsDen FAQ page on the left for any more questions.

3. Constitution

• In the online form on BearsDen, you'll be asked to upload your group's constitution. Please make sure that your constitution is up to date; click the link above to check out our handbook and see what we're looking for. SGS is getting more and more thorough with consitution review!

4. Liability Form

• Your group’s president and vice-president/treasurer must sign this form. A physical copy needs to be submitted to the SGS office. It’s the only thing we can’t do over email, so take the excuse and come say hi!

Additional Registration Information

Insurance

• If your group is a registered non-profit organization or other legal entity, or is involved with many high risk activities, your group should have its own insurance policy. If your group does have its own insurance, you’ll need to provide proof of this to the SGS office.
• If your group doesn’t have insurance and might need to get it, talk to SGS to get more details.

Bank Account

• If your group will be handling any money, you will need to have a student group bank account. The bank account information should be submitted with Step 2. If your group needs to start up a new bank account, SGS will be happy to provide you with a letter of confirmation for your bank once all other registration steps have been completed.

Affiliate Letter

• In some cases, student groups that are closely affiliated with external organizations, charities, or businesses will be required to submit an affiliate letter with their registration. SGS will contact your group if this letter is required.

Anything Else

• SGS will contact your group if we have need of any more information, or if we don’t fully understand the information submitted to us. Our office reviews all registration applications thoroughly so that we can provide the best possible service to student groups.